Download Now: The Ultimate Catering Equipment Checklist for Beginners

What equipment will you need to start a cater business ? Our goal is to answer all your cater equipment questions from the price, how each joyride is used, and even setup considerations inside one epic post. By the end of this article you ’ ll understand the accurate equipment you need, don ’ t motivation, and what you can rent rather of buying to save you money. ultimately, we provide a downloadable Excel spreadsheet at the bottomland of this page you can download, save, and refer to when building your custom provide equipment list. Keep in beware, your finalize equipment list will vary from the example on the bed of the page based on your alone menu .

Determine Your Catering Menu

Before determining the cater equipment you need to buy, you need to figure out your menu. Just like a restaurant, you want to stay in your lane so to speak with a food concept. not only does keeping a consistent menu help you become a master of the food you serve, but you won ’ t need to invest indeed much money in equipment that you might only use for one event.

You might already recognize catering businesses specialize in menu serving BBQ, Hawaiian, Mexican, or italian foods. The first step is to figure out what kind of menu where you plan to specialize. You ’ ll be able to tweak your menu based on customer tastes or requests, but sticking to a high-level composition is important. It ’ s impossible for you to be big at cook and serving every type of food under the sunday. Don ’ thyroxine fall into the trap of having something for everyone or you won ’ thymine always build a provide commercial enterprise that ’ s truly memorable ! Related Reading: How I Started a Legit Catering Business Out of My House

Determine Size of Catering Events

different provide businesses serve unlike sizes and audiences of people like corporate events, weddings, tailgating, or birthday parties. The typical wedding caterer won ’ metric ton serve more than 200 guests regularly. many food businesses start by serving little groups of 50 people or less. The smaller your catering event, the less equipment you need and easier it will be to get started. As a rule of finger, we recommend starting with a modest catering events beginning. This will help you build up your confidence and feel before tackling the bigger and more lucrative gigs. Get to Know Local Event Rental Companies Don ’ metric ton break the bank by purchasing all your cater equipment at once. In fact, there ’ s a bunch of equipment you may never need to purchase. As a caterer it ’ s in your best interest to get to know your local consequence rental companies. The easiest manner to find options near you is to visit Google and character event rental companies into the search field to locate what ’ s available near you. You can rent good any piece provide equipment you need from these supply businesses. In fact, while you ’ re still in the plan phase of your clientele it ’ mho worth spending an good afternoon visiting these shops to explore what ’ s available for lease and take notes on the different pieces that could work for each type of events. As your commercial enterprise grows, you could find yourself serving fooling locations like birthday parties to a weddings so it ’ sulfur significant to understand the spectrum of items available to rent. Below are items you can expect to find at a party lease shop. If you ’ rhenium understand this now, you ’ re probably in the early days of your business and starting out on a budget. With this crucial consideration in mind, we recommend renting the big-ticket items. here are some catering equipment pieces you should be renting ( at beginning ) : Tents: To purchase tied a small camp or canopy will set you back a few thousand dollars. A larger tent popular at weddings might be tens of thousands of dollars to purchase. then you ’ ve got to find a space to store it while the item is not in use. As a resultant role, you ’ ll want to rent these until you ’ ra confident you have regular provide business coming in. Seating: The stylus and size of seats will differ based on the type of catering event. Benches will work better in some locations while folding chairs might be merely ticket for a bodied cinch. Since seat is a variable decision, rent it rather of buy. Banquet Tables: You will likely want to buy one or two feast tables yourself since this is an item you ’ ll be using frequently and will need on handwriting. In the event you ’ re planning a larger service with more tables needed, renting is an easy and low-cost option to fill the break. Sound / Visual Equipment: This is rare, but you may be asked to provide lighting or phone for an event. You can find this equipment here ampere well. note : These responsibilities are typically handled by an consequence planner and not a caterer. Be indisputable to ask the catering customer what need at the event before renting any equipment. Build simple questions like “ Do you need seating ? ” into your catering consumption summons. If you take the clock time to communicate with customers and ask these basic questions you ’ ll save yourself a lot of time and headaches. many of your catering events won ’ metric ton necessitate you to bring any seating at all or tables at all. For a casual bodied lunch, you will only need to deliver the basics : food in hydrofoil pans, large plastic spoons to serve, and make formative cutter / napkins available. All the food will be laid out on a conference table and diners will serve themselves. Make sure to ask if seat or tables are needed before going through the hassle of bringing tables and chairs. finally, for any equipment that needs to be rented you ’ ll indigence to charge a service fee or rental charge to pass this expense on to the customer. If a customer asks about a service tip in a provide proposal, you can explain that it ’ s a service tip needed to pay for a convenience of offering seat, tents, etc. Most customers will find this acceptable after the reason is explained. It ’ s besides worth noting what a service tip is for inside the marriage proposal. Some customers may want to negotiate the service fee. Negotiating a honest price is very well. cipher wants to pay more than they need to for services. But you should never accept a catering opportunity that doesn ’ t make fiscal sense for your business. This may mean saying no to certain opportunities .

What Kinds of Catering Utensils Do You Need?

The catering equipment you ’ ll need to pull off a successful catering gig fall into five categories : serve equipment, buffet equipment, beverage station, storehouse / travel, and presentation. We dive into the details of each category below. If you want to jump uncoiled to the checklist, scroll down to get the barren spreadsheet now. Serving Equipment As the name suggests, you need tools to serve food. This type of equipment includes a whole bunch of frequently used items like tongs, serving spoons, forks, knife, and plates. We recommend purchasing these items rather of renting serving equipment since you ’ ll get ROI on this investment. You ’ ll use these utensils over and over for years to come so it makes common sense to own these pieces. Buffet Equipment If you ’ re starting a provide occupation, you ’ ll probably host buffet style events. Buffet style has a bunch of price advantages to caterers since the sum of tug needed to pull it off is a divide of the monetary value for mesa service. Most customers will appreciate the lower cost choice excessively. Buffet equipment that helps you setup a professional buffet line includes large plastic bowl for serving cold items, heat lamps, linens, and chafing dishes. Beverage Station Equipment While entrees are the stars, don ’ triiodothyronine forget about offering beverages excessively. Hot and cold beverages are the highest gross profit products you can offer as a business owner. As a resultant role, you should always offer coffee bean, tea, lemonade or other drinks that make sense with your food concept. We besides recommend investing in low-cost water system carafe to add a touch of elegance to your beverage military service or station. Food Storage / Travel Equipment

In most scenarios, you won ’ triiodothyronine cook food on-site at the event. As a consequence, you ’ ll need equipment to keep food items hot or cold when traveling from point a to point boron. Most professional caterers use insulate Cambro storage products to transport foods all all types. These can be expensive to purchase in the early stages of your business so we recommend renting these products initially . Presentation Equipment Don ’ t make the appearance of your catering event an reconsideration. After all, everyone eats with their eyes before their mouth. Developing a welcome style will set you apart from early area caterers that wholly miss this obvious orient. Making the food you serve look good, will make it taste better to guests. Putting your best metrical foot forward will aid commercial enterprise development besides. People will be more likely to refer you and take photos of the amazing display the caterer organized for their especial event. Best of all, many of the little touches you use to enhance the overall presentation can be used again and again. Investing in these pieces won ’ thymine break the savings bank either ! Chalk  Board – If you ’ ve got above modal handwriting, using a chalk circuit board is an elegant way to enhance the display of a buffet line or drink table. alternatively you could list the rationality for the celebration : “ happy fortieth Birthday Jack ! ” These simple touches will be appreciated by your customers and show you in truth care about the consequence. Vintage Letter Board – This is a better option if you ’ re less aesthetic. You ’ ve seen inspirational letter boards with inspirational quotes on Facebook or Pinterest. You can use these same boards to list menu or make a statement at your event. Pro tip : Make sure to buy a circuit board with the letters included to ensure they fit. Water Carafe – These are both functional and attractive. not only can you use a carafe or Decatur to serve drinks, but they provide a higher-end aesthetic without breaking the deposit. Pop a lemon into these carafes if you would like to add an extra spatter of color to the overall event. You can purchase a set of 1 liter glass carafe for well under $ 20 on Amazon. Listed above are low-cost items you can use to improve the ambiance of an event, but don ’ deoxythymidine monophosphate stop there. Look for ways to improve the vibration of catering events by looking at your menu. offer hawaiian BBQ ? Spread some island like flowers across the buffet tables. Doing more of a Western themed event ? tastefully place a saddle or cowboy hat in the room. Serving a circus themed party ? Time to blow up some balloons ! This extra care to detail will set you apart from all the other area caterers .

Catering Equipment Checklist 

More Reading: The Most profitable catering event I ’ ve Ever Done Download Excel Spreadsheet Here: Catering Equipment Checklist

Hiring Staff

Although not a man of equipment, wear ’ thymine forget that you ’ ll need serve pulling off a big cater consequence. Any cater event has a bunch of moving parts and you won ’ thyroxine be able to do everything yourself once you start doing events with 30 guests or more. Between traveling from the commissary kitchen to the venue, discourse of the event details with the customer, food preparation, buffet frame-up, and answering questions it ’ s impossible to wear every hat and keep your sanity. At the identical least you ’ ll need a helping hand to assist in the delivery of food and apparatus. Don ’ thymine forget that in accession to listing the provide utensils you need, you should do the same for the unlike roles you need to hire inside your clientele. tied though these hires will be half-time, start preparing for your number of labor needs now .

The Final Word. 

We hope this normally use equipment checklist makes starting catering business easier. Don ’ metric ton forget, your food forte will determine the extra equipment required to operate your clientele. You ’ ll want to do extra brainstorming to identify each creature of the trade inside your business. In the issue forth weeks, we will be publishing more up-to-date guides for starting a catering business. Check back this post often and we ’ ll have ever more valuable resources like catering agreements and proposal templates to help you run your business .

Want to start your own food business?

Hey ! 👋I ’ molarity Brett Lindenberg, the collapse of Food Truck Empire. We interview successful founders and share the stories behind their food trucks, restaurants, food and beverage brands. By sharing these stories, I want to help others get started. If you liked this story, sign up for our newsletter that includes our food business startup kit and most popular interviews sent neat to your inbox. Know person interesting that should be interviewed on the web site ? Tell us about them here .

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